FIS/hrd CCC Copy and Compare Tool
This specialist article describes which comprehensive functions for tests, copies, comparisons or migrations are provided by this tool for SAP HCM or H4S4 users.
Product Manager
What is the FIS/hrd SAP optimization?
The FIS/hrd tool set that includes the FIS/hrd Schema and Rule Analyzer (SRA) as well as the FIS/hrd CCC Copy and Compare Tool provides functions and enhancements for optimizing the SAP HCM and SAP HCM for S/4HANA (H4S4) standard versions. The optimization is suitable for HR departments across all industry sectors using SAP HCM or SAP HCM for S/4HANA (H4S4) and having the objective of improving their quality, efficiency and security in the context of SAP Payroll.
FIS/hrd has been developed with a focus on audit compliance, automation and data protection and provides special protection for sensitive HR data in SAP. This specialist article specifically explains the CCC component.
How does the FIS/hrd CCC Copy and Compare Tool (CCC) optimize HR master data handling?
In order to optimize business processes, existing data has to be used for analyses and test purposes. In case of system updates, system changeovers etc., FIS/hrd CCC (Copy, Compare, Convert) supports customers in correctly transferring the multitude of data to test environments and, if required, in anonymized form. Thanks to its various modules, it also offers users the possibility of extensively testing and examining sensitive employee data, such as payroll results.
The FIS/hrd CCC Copy and Compare Tool provides comprehensive functions for test management, copies, comparisons or migrations. By using the tool, time expenditures are reduced and the handling of HR master data is optimized as sensitive data protection has priority here. FIS/hrd ensures anonymized employee data and reliable protection against unauthorized access. With the FIS/hrd CCC Copy and Compare Tool, the implementation of the EU GDPR is facilitated and the secure handling of sensitive HR data ensured.
Comprehensive analysis and compare functions save time and provide efficient processes for tests, analyses or system migrations. Data can be analyzed without risks and much effort from the point of view of individual employees or across departments. Tests and mass comparisons are carried out easily and fast. The cloning of HR data for test purposes is also possible. This means that the required test datasets can be created in the shortest possible time without affecting the production system. Employee data is reliably anonymized for test scenarios, analyses or training courses.
What are the most important FIS/hrd CCC functionalities?
What modules does FIS/hrd CCC consist of?
The FIS/hrd CCC basic module anonymizes HR data outside the production system. This data can then be further processed without affecting the production system. Data reflecting the current situation within the company is available, no matter whether it is required for training purposes or detailed analyses. The definable anonymization enables data processing adjusted to the current situation and the applicable data protection regulations.
If HR data of specific organizational units, divisions, subsidiaries, etc. is required as changes only affect these units, the FIS/hrd CCC “Planning” module offers the option of structurally accessing the data.
The FIS/hrd CCC “Analysis and evaluation” module offers an intuitively operable user interface for data evaluation. The presentation forms and comparisons are optimized for the requirements of Human Resources Management and quickly provide all important information. This enables a quick and clear evaluation of payroll results.
Large datasets need to be transferred in case of system updates, system changeovers and system consolidations. In order to retain the existing data here, it must be converted accordingly if necessary. The FIS/hrd CCC “Conversion” module provides you with all required functions for this purpose. The data is prepared for the new system and safely transferred. Due to the conversion during the operation, the data can already be properly integrated or created in the target system and, in this sense, transferred correctly.
The FIS/hrd CCC DIA “Data information analysis” module enables the analysis of the dataset in SAP HCM and SAP H4S4 in different analysis depths. In this way, the user can recognize where personal data exists within the system and how long it has been there. This information can be used as a basis for creating a locking and deletion concept.
The FIS/hrd CCC WAE “Wage amount encrypt” module reliably protects sensitive data from unauthorized access by means of additional authorizations and encryption. As a consequence, additional authorization layers are enabled beyond the SAP authorization system.
What are Support Packages?
Support Packages are updates imported into an SAP HCM or SAP H4S4 system to keep it up to date. Particularly in the area of Human Resources (HR), these updates are very important because they ensure that the system complies with the current statutory requirements. This means that new legal requirements and statutory changes are considered.
By importing Support Packages, affected objects in SAP HCM or SAP H4S4 will be adjusted. This includes, for instance, changes to the source code of ABAP programs (such as reports), updated table entries as well as changes to the schemas and rules in SAP HCM. As a whole, these updates ensure that the processes remain lawful and work smoothly.
What are the benefits of the FIS/hrd CCC Copy and Compare Tool?
How are automated and anonymized tests carried out with the FIS/hrd CCC Copy and Compare Tool ?
n payroll accounting, recurring tasks arise, such as the calculation of the monthly remuneration, the creation of new employees or the change of tax classes. Especially these many routine tasks provide numerous potentials to save time as recurring process flows can be automated very well.
An important issue is the error potential in case of manual calculations and transmissions, e.g. if fields in Excel tables have incorrectly been filled in or calculated surcharges are not up to date. If software like SAP HCM or H4S4 is applied, users can be sure that the data is always updated in real time and always available at the right place. If a tool like FIS/hrd is used in addition, incorrect calculations can be detected fast if they occur nevertheless.
However, statutory changes, new tariff bases or individual company agreements going beyond the standard version frequently require short-term adjustments. Time-critical adjustments that also have direct effects on payroll creation. Here, the software provides support to ensure that the current legal changes are considered in the monthly payrolls.
SAP HCM or SAP H4S4 can especially be operated efficiently by means of anonymized tests as an eye should always be kept on data protection in this context. Without automation of the HR processes, particularly in payroll accounting, the high efforts can hardly be managed any longer with the existing resources.
Application example
In HR departments, remuneration rules frequently refer to individual enterprise areas only. For this purpose, comprehensive and automated tests are required. In case of a manual review, you would not immediately notice whether a change has affected employees of a different area as only samples are carried out during the test and not a complete analysis. So far, the execution of manual test cases has meant high time expenditure, which has also been very error-prone.
Automated tests involve many benefits since the test scenario can be more comprehensive. By means of the FIS/hrd CCC Copy and Compare Tool , the payroll department can check by using automated and anonymized tests whether the changes have actually had an impact on the affected employee group only or whether errors have occurred during the test run or test management. Furthermore, the test data is made available in anonymized form in the development system for IT department employees who have no access to personal data.
How does a data information analysis ensure a safe handling of personnel data?
To implement the EU General Data Protection Regulation (EU GDPR), it is necessary for companies to know the existing personal data. Data Information Analysis (DIA) – a FIS/hrd CCC Component – determines personal entries in different depths of analysis and formats them in a structured way.
By means of different criteria, such as company code or country, the tool enables you to view all tables and fields in different depths of analysis, where personal data is processed. This information enables EU GDPR-compliant processing without person-related information being displayed. A regular check by the FIS/hrd CCC DIA module ensures that the data is permanently processed correctly during operation and that no data is available that may not be available in SAP HCM or SAP H4S4.
The application supports you in the initial analysis as well as in the constant monitoring of personal data and its retention period. Based on the initial analysis, a locking and deletion concept can be created. The data is locked or deleted by using SAP ILM. Subsequently, the FIS/hrd DIA component can be used to regularly check whether there is any further data in the SAP HCM or H4S4 system that needs to be taken into account in the ILM concept. The concept can then be continuously adjusted and optimized.
How can storage, locking and deletion of data and documents be enabled?
Locking, deleting, and archiving personal data in SAP ERP and SAP S/4HANA efficiently and reliably is exceedingly complex and challenging for numerous enterprises – especially in a system with customer-specific enhancements. To avoid risks, the dataset must not only be analyzed in the SAP production system but also in test or quality assurance systems.
SAP Information Lifecycle Management (SAP ILM) has been developed for retaining, locking and deleting data and documents. By using Information Lifecycle Management, the life cycle of SAP data can be managed in an automated way by means of rules. The tool is recommended by SAP as a supporting measure for EU GDPR.
SAP ILM will assist you with managing the life cycle of the information stored in SAP by means of Information Retention Management functions:
Data will be archived on an ILM-certified WebDAV server to guarantee the immutability of personal data and prevent premature deletion.
How can employee central data be provided in SuccessFactors?
SuccessFactors is an SaaS (Software as a Service) solution extending over different areas of Human Capital Management (HCM) and therefore providing an integrated and cloud-based all-in-one solution for SAP HCM. SuccessFactors is a future-oriented SAP solution in the HR area. However, this software originates from talent management and is currently most powerful in this area. The selection of a hybrid implementation approach grants the benefits of continuously using the sophisticated processes of the server-based SAP HCM solution and, at the same time, treading new paths in talent management.
While many SAP modules can only be implemented together with other modules, SuccessFactors is also suitable for companies without an existing SAP ERP system.
FIS/ECDataCopy is an enhancement of the SAP SuccessFactors standard product for copying data into source systems. The data can be used to execute meaningful tests and integration tests. FIS/ECDataCopy is a cloud solution on SAP Business Technology Platform. FIS/ECDataCopy enables the transmission of a targeted selection of data that is to be transferred by means of different criteria.
Transfer scenario of the FIS/ECDataCopy cloud solution
Conclusion
FIS/hrd CCC is an extremely useful tool that supports HR departments in testing HR master data efficiently, safely and in compliance with data protection. It enables easy copying, comparing, cloning and conversion of data, which is of particularly great advantage for system migrations, updates and tests. Due to the comprehensive functions for anonymization and automation of tests, the tool contributes to complying with data protection, improving the quality of test data and saving resources. Furthermore, the cooperation with SAP ILM enables lawful data retention and deletion. As a whole, FIS/hrd CCC increases safety, efficiency and quality in HR processes, saves costs and facilitates the compliance with statutory provisions, which is a valuable support for advanced HR organizations.
