What processes can be automated?

Digital processing of incoming invoices – procure-to-pay process 

Automated SAP process for invoice receipt

Our holistic best practice approach for invoice management can be used to process incoming invoices in a fully digitized procure-to-pay process: from the receipt of digital invoice formats and entry of incoming invoices to their final posting. Vendor invoice data, for instance, is automatically compared with the associated purchase requisition in the SAP system. If all details on invoice and purchase order are identical, it will be posted and paid automatically – without manual interference by the accounting clerks. Here, SAP users can achieve “no touch” quotas of over 90 percent. 

Often, just the automated matching of partial information can help accelerate the process. Important invoice characteristics, for instance, are read, invoices verified formally and arithmetically or compared with SAP master data. Even a simple release workflow, i.e. the automatic assignment of the invoice to the releasing person, clearly simplifies daily business, even if the volume of invoices is low. 

The FIS solution package compares incoming invoices with existing purchase orders in the ERP system and controls the check and release processes – completely independent of the invoice format. This helps you accelerate the processing times of your invoices and make processing statuses more transparent. According to its format, the invoice is converted into a format that can be read by the user (visualization). 

The seamless integration of the eInvoicing features into the existing solution enables the accounting clerk in the company to verify invoices for electronically transferred documents in the same way as the procedure focused on paper documents they are familiar with. Consequently, you implement a consistent and completed process of invoice receipt and outgoing invoices.

Automated invoicing – order-to-cash process

In case of a digitized order-to-cash process, the vendor invoices are directly created in digital form in the central SAP system. Invoices no longer need to be printed, sent and manually entered and posted by the recipient. Our all-in-one SAP solution for invoice management automatically selects the appropriate invoice format and transmission method for the business partner.

There are numerous formats and methods a company can use to transmit invoices to customers and business partners. Our invoice management solution recognizes all formats and can transmit them correctly.

The eInvoicing solution also enables the monitoring of sent e-invoices. Status messages, such as “sent”, “received” or “error handling”, provide send transparency and response options in case of an error.

For outgoing invoices, the application automatically selects the right format for each invoice recipient without the user having to intervene manually. The FIS Invoice Management solution is the ideal combination to be perfectly prepared for the different legal requirements of the various countries.