What functions does the FIS solution for SAP shipping notifications include?

The solution for shipping notifications provides numerous functions for the automation and optimization of the goods receipt process:

1. Automatic entry and assignment of shipping notifications

Incoming shipping notifications are automatically imported into the SAP system and assigned to the corresponding purchase orders. The shipping notification is received in electronic form (EDI) – the monitor extracts the relevant shipping notification data and assigns it to the appropriate purchase order.

2. Direct comparison with purchase orders in the SAP system

The software compares every incoming shipping notification with the existing purchase orders in the SAP system. In doing so, quantities, prices, delivery dates and other relevant information are checked. If the details match, the inbound delivery is updated automatically.

3. Identification of deviations between purchase order and shipping notification

If there are differences between the original purchase order and the inbound delivery (e.g. in prices, delivery quantities or delivery dates), the monitor recognizes them immediately. Such deviations can be marked automatically and forwarded for manual checking or rule-based processing.

4. Rule-based processing and tolerance check

Companies can individually define which deviations are acceptable and which ones require further examination. Tolerance limits for delivery quantities, for example, can be set. If a deviation is within these limits, the response can be released automatically. Otherwise, the accounting clerk is informed.

5. Option for manual postprocessing

If a shipping notification cannot be assigned or processed automatically, the monitor enables manual correction directly in the SAP system. The accounting clerks have a clear user interface on which they can view open responses, make missing assignments and enter necessary changes.

6. Integrated workflows for efficient processing

The monitor supports companies with an automated workfow that informs all relevant persons within the company about required releases or corrections. Once a deviation is detected, the monitor can send an automatic notification to the responsible accounting clerk and trigger further processing.

7. Seamless integration into the SAP standard version

The order response monitor is fully integrated in SAP ERP and SAP S/4HANA. This ensures a standardized data basis that does not require any additional external systems. The shipping notifications are linked directly to the purchase orders in the SAP system so that all relevant information can be accessed centrally.

8. Maximum transparency through the FIS/edc dashboard

The user has the option of displaying important key figures for their inbound deliveries in the FIS/edc dashboard.