Efficient SAP master data management – optimal data quality with FIS

An increased number of companies respond to the requirements of Industry and Commerce 4.0 and adapt their processes. This includes an increased data volume with high demands on handling. The data quality significantly influences the value added of an SAP system and data increasingly becomes an important production factor with the highest quality standards – arguments justifying the optimization of data handling with FIS/mpm.

The functionalities of FIS/mpm

The FIS solution supports you in maintaining master data in SAP already before using the production system and significantly increases data quality. The data is only transferred to the system after successful validation and execution of check routines. An easy, quick and flexible master data management in SAP is the central advantage of FIS/mpm.


FIS accelerates the processes of your SAP master data management and verifies weak points. Using this solution, master data is maintained as quickly as errors corrected. It goes without saying that the FIS solution also supports the processing of mass data. Field-tested workflows simplify master data processing by your employees, ensure faster processing times of master data processes and relieve the cost structure of your company. An important FIS/mpm aspect is the user-friendly creation and change of master data via Web forms, for instance.

Functions of FIS/mpm at a glance

  • Harmonization:FIS/mpm combines master data of business partners (such as address and contact data of suppliers and customers) from diverse systems in a central surface. It verifies the data, cleans it from duplicates and, if required, enriches it with additional information.
  • Data distribution: The initial distribution of the harmonized data and the permanent exchange to the target systems (CRM systems such as SAP Sales Cloud, MS Exchange etc.) are fully automated and reliable.
  • Data maintenance: This includes the initial creation and change of master data objects. You enter requests for initial creations or changes and transfer them to the central master data maintenance in the worklist.


Flyer: Master Data Management for SAP

Your benefit with FIS/mpm

  • Automated master data management within the business processes
  • Governance support for consistent data by centrally controlled creation and change management
  • Compliance requirements are met by process documentation
  • Storage in the inactive area (staging area) until final approval
  • SAP integration
  • Integration in Business Suite
  • Uses SAP data models, UI, business logic and configuration for creation and validation
  • Standard solutions for master data objects in purchasing and sales
  • Optimal data quality
  • Integrates external data sources through standardized inbound interfaces such as DATANORM
  • Integrated duplicate check
  • Enabler for digital transformation and Big Data
  • Cost-efficient solution due to the elimination of additional hardware

The FIS/mpm contribution in your company

  • Easy creation, maintenance and quality assurance of purchasing-relevant master data
  • Local data maintenance in a staging area (inactive area)
  • Transfer to the SAP production tables after the execution of an integrated check routine


Purchasing-relevant data particularly includes purchasing info record, article data, source list, rebate, prices, conditions and vendor master.

  • Master data management for SD-relevant data


This includes, for instance, rebate, conditions, BOMs, customer master as well as specific SD functions, such as cross-selling, material substitution, material listing or exclusion.

  • Master data management for production
  • Creation and maintenance of bills of material


FIS/mpm is used to generate highly efficient and consistent information from data. Result: time and cost-optimized data maintenance due to the FIS solution.

The Process of SAP Master Data Management with FIS/mpm

FIS/mpm is used to save the inbound data of customers and vendors in a separate worklist outside the SAP live system at first. Afterwards, this data is enriched automatically and checked against duplicates. Only after having been released by the person responsible will the data be transferred to the SAP standard tables. Now, the data is available live for all users.

Efficient Data Transfer with the FIS/mpm Shadow Database

Maintaining and storing big datasets is very time-consuming and cost-intensive. Due to the multitude of articles, it is particularly important in trade to automate the data creation and maintenance processes and keep data retention costs low. The FIS/mpm shadow database guarantees efficient master data management in your company.


The FIS/mpm shadow database is used as an external data basis for subsequent processes. Here, data with minimum requirements, such as basic product information, simple descriptions and prices, can be decoupled from the SAP live system and kept in the optimally integrated shadow of FIS/mpm. You can continue to actively use and process this data in the ERP system due to the consistent SAP integration. The reduced data volume requires significantly less maintenance efforts. Only if the information stored in the shadow master is required in the live system (e.g. if the product was ordered) will it be transferred to the ERP system, enriched and created as an article. This enables you to accelerate your processes and reduce the data retention costs.


There are numerous and individually implemented application scenarios for the shadow database of FIS/mpm. Read about the possibilities and potentials of such a database in the following factsheet or contact the SAP professionals from FIS for detailed advice.

Factsheet: Shadow Database FIS/mpm

Complete and up-to-date data with the FIS/mpm analysis tool

Keeping the data stock in the system always correct and up-to-date is a great challenge for companies. Checking and comparing all data is very time-consuming and is therefore rarely carried out regularly. This is where the analysis tool from FIS/mpm comes in.


The analysis tool checks the entire dataset either at defined points in time or manually initiated using parameterizable criteria. In this way, for example, the address data of customers is regularly checked for completeness. For incorrect data records, a data maintenance process can then be started with FIS/mpm. This automatically forwards the incomplete or incorrect data records to the appropriate person responsible for processing. The fields can also be filled automatically if, for example, the information in another field is identical or indicates the content of the field. In this way, the completeness and correctness of all data records can be permanently improved without much manual effort.


The SAP experts at FIS will be happy to discuss with you how machine learning can be used to achieve even better results in this context. Contact the IT specialists for a personal discussion.

Our References – The best evidence

High quality standards – our products are certified

SAP certifies the new "NextGeneration" product generation by FIS and confirms the successful integration into SAP S/4HANA (On-Premise) 1709. FIS/mpm consequently meets all SAP product standards.

Efficient processes and high data quality with the SAP optimizations by FIS

More efficiency through automated invoice and document processing

Digitized and consistently integrated invoice processing can be used to sustainably reduce processing times, error rates and process costs. Documents that are not directly imported in an electronic format can be digitized using the integrated OCR document recognition. Benefit from continuous processes in your electronic invoice processing.


Learn more

ERP integration of IT systems, business processes and partners

Use Business Process Integration to digitize your operations within the entire supply and value chain. Integrate your customers and vendors as well as heterogeneous third-party systems into your process landscape.


Learn more


Flyer: Master Data Management for SAP

Factsheet: Shadow Database FIS/mpm

Release information: FIS/mpm – Release 2020

Release information: FIS/mpm – Release 2019

Release information: FIS/mpm NextGeneration – Release 2019

Release information: FIS/mpm – Release 2018

Success Story: Schachermayer-Großhandelsgesellschaft m.b.H. – Central Master Data Management simplifies article maintenance

Success Story: VEDES group uses SAP optimizations for master data management and EDI

Software maintenance information: FIS/mpm NG

Software maintenance information: FIS/mpm

By using FIS/mpm, you increase your SAP master data management quality and benefit from time and cost-optimized processes. Do you want to achieve reliable and correct data as well as a reduced amount of work? Do not hesitate to contact the FIS employees by phone or e-mail for further information.

Do you have questions? Please contact me!

Olaf Bischoff-Straub
Senior Specialized Sales Business Solutions