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Document management for SAP FIS/edc digitizes business processes

Document management is of high importance for the digitization of business processes. It is one of the central elements for optimizing the operative business and simplifying the work within the user departments. You can use FIS/edc, the Electronic Document Center for SAP, as a convenient tool for the entry, processing and archiving of paper documents and electronic formats (e.g. ZUGFeRD, EDI and Factur-X). FIS/edc enables the connection and integration of customers and vendors to your existing SAP system. Documents, such as invoices, order responses, delivery notes and orders, are automated with FIS/edc and processed with fast processing times.

References to document management in SAP – FIS/edc

Numerous national and international customers from any kind of industry are the best evidence for the efficiency of the FIS/edc document management solution.

Cross-departmental document processing as a holistic solution

FIS/edc enables the automated document processing for finance and accounting, purchasing and procurement as well as sales and distribution. It processes all documents relevant for these user departments and can be easily extended to the automated processing of further and often industry-specific documents. The elaborate FIS/mpm master data management that can be used to easily create new vendors via a cross-functional workflow as well as the reliable FIS/fci OCR software solution for document recognition can both be integrated without any problems.

FIS/fci for OCR document recognition

The FIS/fci solution as part of FIS/edc can be used to automatically enter paper documents (or even electronic documents such as PDF documents) in the existing SAP solution. Document characteristics, such as customer name, address, phone, fax, bank data and tax number are automatically matched with the master data record in the ERP system. Excellent recognition rates are achieved using an extensive test methodology. Of course, FIS/fci is suitable for all typical documents in companies, such as invoices, order responses, delivery notes and orders.

FIS/edc optimizes SAP invoice processing in Finance and Accounting

The solution for processing incoming invoices in FIS/edc is fully integrated in the overall purchase-to-pay process, which enables the step-wise increase of the invoice processing automation degree in SAP. In financial accounting, invoices are received via PDF document, in paper form or via an electronic invoice. Incoming invoices and payment advice notes in paper form or as PDF are automatically processed via an OCR document recognition with excellent recognition rates. Moreover, the software supports electronic documents and invoices, such as EDI, ZUGFeRD or Factur-X. Once the documents have been imported, they will automatically be assigned to the existing data records in the SAP system.

 

Advantages for your (financial) accounting

 

  • Support of all standard invoice formats, such as EDI, ZUGFeRD and Factur-X, in one solution
  • Documents received as PDF or e-mail can be processes without any problems as well
  • Automatic matching when receiving payment advices with open customer or vendor item
  • Faster processing times and more efficient use of cash discount agreements
  • • High compatibility of the FIS solutions with other system components

 

The FIS software proves to be highly efficient for automatic matching. If no match is made, it is possible to use an uncomplicated subsequent invoice verification or an electronic workflow for enriching missing information. Internal document assignments, item matching and data enrichment form the basis for a direct invoice document update in SAP. Optionally, electronic invoices can be saved as visualized PDF documents in an audit-proof way. The connected process and approval procedure rounds off the options of automated invoice verification. This workflow enables the completely paperless release, ensures a respective throughput of the invoice and increases the transparency for the management. Once the release workflow has been completed, the invoice can be processed in an accounting-related way (posting, account assignment and payment).

 

Useful: The invoice can also be easily released via the mobile app

 

An SAP Fiori-based mobile app can be used to execute approval requests in FIS/edc in connection with vendor documents in SAP, i.e. processes, such as check, approval, rejection, commenting, forwarding and account assignment of incoming invoices, anytime, anywhere and without long wait times, irrespective of whether an FI invoice without purchase order reference or an MM invoice with purchase order reference is concerned.

Easy processing of order responses in SAP with FIS/edc Simplified work for your purchasing department

Purchasing and procurement benefit from the FIS/edc Order Response Monitor due to the automated processing of all inbound document types, such as order responses or delivery notes.

 

  • Automated processing and update of all inbound documents.
  • The process supports paper documents via OCR in the same way as electronic documents via EDI or PDF format

 

The documents received are displayed in the order response monitor from where they are imported directly into the SAP system via the SAP standard IDoc interface. In Customizing, you can define rules concerning the management of discrepancies between purchase order and order response. Here as well, manual postprocessing is possible for differences. By assigning the order response to the purchase order, tolerance exceedances or discrepancies between purchase order and order response are displayed to the inspector. This enables an efficient postprocessing in the ordering process directly from the SAP system.

Process sales orders FIS/edc for your SD department

The FIS/edc sales order monitor is used for optimizing the office-based personnel processes and releases valuable resources. The sales order monitor enables the content-related and technical entry and processing of all inbound purchase orders or sales orders that are entered as paper documents in SAP via OCR (document recognition) or that are transmitted electronically as PDF via EDI or e-mail. Consequently, erroneous EDI orders can directly be processed by the sales employee (simplified IT process).

 

Comprehensive check and matching routines enable an automated processing of inbound sales orders. This means that in case of correct sales orders with or without reference to preceding documents (e.g. quotations, contracts), the document is created by the system and the logistical chain can be triggered.

Clearly defined benefits for your company

The FIS/edc document management solution for SAP offers many advantages with a significant effect on the cost structure of the company.

 

  • Increase in productivity and revenue due to integrated and automated business processes
  • Improved cash management through modernization of the payment process
  • Promotion of vendor relations through shorter payment cycles
  • The increased transparency of the invoice verification has a positive effect on enterprise management due to process-related evaluations
  • FIS/edc can be fully integrated into the SAP system
  • FIS/edc is a document management solution available in many languages ensuring high flexibility due to the integrated mobile approval procedure for invoice verification

FIS/fci und FIS/edc – efficient solutions for your document management

FIS as an SAP specialist offers companies an interesting selection of numerous components for implementing different corporate objectives at a high level. One out of many solutions is professional document recognition comprising anything from the import of paper documents to the release of the vendor invoice. Software solutions such as FIS/fci and FIS/edc for SAP are sustainable solutions with numerous benefits due to the continued further development within the release strategy.

 

  • Added value in terms of quantity and quality due to higher efficiency and increased productivity.
  • The software solution is adapted to the company-specific requirements.
  • The release strategy always ensures a state-of-the-art software solution.

 

 

Downloads

Flyer - Document Management for SAP with FIS/edc

Factsheet - Sales order monitor FIS/edc

Factsheet – Order response monitor FIS/edc

Factsheet – Invoice monitor FIS/edc

Factsheet – SAP Fiori-App: FIS/edc Invoice Approval

Success Story – FIS/edc Satisfies All Trade-Specific Requirements at SPAR Austria

Success Story – Loewe Technologies GmbH: All information on the screen - Premium manufacturer sets new standards in accounts payable accounting with FIS/edc

Success Story – Rotkreuzkliniken Süd: Costs under control at Hospital Group

Success Story – Union Investment: More efficiency within accounting due to the reduction of manual processing steps and less controlling

Success Story – TE CONNECTIVITY LTD: Invoice processing for the globalized world

Success Story – Audi AG: Transparency from procurement to payment with FIS/edc

Success Story – Alfred Kärcher GmbH & Co. KG: From Cyrilic to Catalan – FIS/edc in international use at Kaercher

Success Story – BWFuhrpark Service GmbH: 18 process steps less for each invoice

Success Story – Costs under control at Hospital Group

Success Story – Dachdecker-Einkaufs Süd eG improves its financial budgeting by using software of FIS

Release information – FIS/edc: Release 2017

Release information – FIS/edc: Release 2016

Release information – FIS/edc: Release 2015

Release information – FIS/edc: Release 60.2014

Release information – FIS/edc: Release 60.2013

Release information – FIS/edc: Release 60.2012.1.00

Release information – FIS/fci: Release 2017

Release information – FIS/fci: Release 2016 (Vers. 5.0)

Release information – FIS/fci: Release 4.90

Release information – FIS/fci Release 4.80

Software maintenance information – FIS/edc NG

Software maintenance information – FIS/edc

Software maintenance information – FIS/fci

PDF

SAP Certificate – ERP – FIS/edc

PDF

SAP Certificate – HANA – FIS/edc

Get informed about the advantages your company can benefit from thanks to elaborate document management with positive effects on your cost structure. Would you like to learn more about our innovative solution? Please write to us or give us a call - our specialists will be pleased to support you on your way towards more efficiency and reduced costs.

Do you have questions? Please contact me!

Dirk Schneider
Dirk Schneider
Head of Sales – Business Unit Smart Products